A Complete Guide to DAC Reports – May 2022

Explanation of DAC Reports

If you have been in trucking for more than a year, then you have likely become familiar with DAC reports. DAC stands for “Drive-A-Check” and is a file that keeps an updated CDL history on each driver, their driving history, and other details (covered below).

These reports are created to give detailed history of a driver’s employment for the past 10 years. As a driver that is applying to new positions or looking to make a career change, you can assume almost all employers will review your DAC report.

Now of course if you are just starting your career, your DAC will not have enough information to be concerned about. However, if you have been in the business for a while most companies place a high value on a DAC report when they hire a new driver.
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Where Do DAC Reports Come From?

There is a private company named HireRight and they compile and send DAC reports to hiring companies. HireRight creates background checks for all types of companies, not just trucking. HireRight is bound by law to comply with the regulations of the Fair Credit Reporting Act protecting your personal information.

HireRight is a corporate partner of the American Trucking Association as they have become the premier report that carriers looking to hire a driver utilize during the interview process. Carriers like to utilize these reports to make pulling a driver’s history in a timely and detailed fashion – without having to call multiple companies for driving history. A lot of the smaller to medium-sized carriers might not have the resources to pull all of these data points themselves so they utilize HireRight’s DAC report.

What Does My DAC Tell Carriers?

A DAC report contains information like what type of truck and trailer the driver has operated, any driving accidents, legal offenses, and whether or not the driver is eligible for rehire.

The report information has also been integrated with Applicant Tracking and Driver Qualification File systems for better tracking. The report goes back 10 years which is the required length by the Department of Transportation (DOT).

There are three main sections to the DAC report that you should be aware of in order to avoid any negative notations on your own. The employment history portion lists start and end dates for your periods of employment with each company. This section also includes names and contact information for these companies and an overview of the type of driving work you did.

Here is a breakdown of the three main sections of the DAC report.

1. Sensitive ID Information

This will be more standard information that is fairly common for most employers to potentially look at when hiring somebody.

    • Driver License Number: The reason they tie this to the DAC report is to share any restrictions and/or driving endorsements associated with your driver license number.
    • Social Security Number: Another piece to tie in personal verification.
    • Worker’s compensation reports: If you ever filed for worker’s compensation at a previous company, it could be recorded here.
    • Criminal records: A hiring company will be able to see a list of any felonies and misdemeanor convictions you might have. It can also include incarceration history but will likely leave any juvenile delinquencies from the report.

2. Driving Record

Getting the standard Motor Vehicle Record (MVR) can typically take between a few hours to a day. Carriers will pull this especially in states where driving under the influence may not be included on a criminal background check.

    • Driving schools: This can include your test scores along with any driving performance records that your school shares.
    • Incident and accident details: If you have received an official citation or record of an accident from the police you can expect to see that listed here. It should also be noted that even if you had an incident that was not recorded with the police, the carrier you work for at the time might record it on your employment safety file. So even if you scraped against a car but never called the police to settle, you should still expect to see that incident here.
    • Driving tickets and violations: From speeding tickets to any other citations received by the police, you can expect to see that listed here.

3. Employment History

There are over 2,500 carriers that currently supply information on their current and past drivers to HireRight. You should know and understand some of the data points a future employer will see on your record.

    • 10 years of driver information
    • Work records: even for companies that are no longer in business, their notes will still be a part of the DAC report.
    • Type of hauling: What kind of trailers and trucks you have driven along with any endorsements you might have too.
    • Orientation and training history: Carriers will list whether a driver went through their orientation or training along with a reason for not currently working there. If you quit during the orientation process, it will likely be listed here.
    • Termination or departure of jobs: If you left a carrier, they will list the reason for the termination of your employment here. It should be noted that if you abandon a load or have any other negative details about your departure, it will likely make it onto this section of your DAC report.
    • Drug and alcohol history: The tests can include pre-employment test results on applicants even to companies you were never employed with.
    • Rehire eligibility: This is one point of data that has come under scrutiny by drivers claiming that carriers can abuse it as a point of power to hold over drivers. It will essentially tell a future employee if your past carrier would rehire you or not.

Knowing all of the details of what goes on a DAC report can help you avoid adding negative notes onto it. Continue to monitor your DAC report to try and make yourself look better and better on paper to future employers.

Who can Place Information on a Driver’s DAC?

Your DAC report will have a few different sources. HireRight will pull DOT information related to your drug and alcohol testing along with physical exam results. The DAC will also source information from county, federal, and state criminal records through a background search.

They also pull state DMV-reported information around your driver’s license number which can be very important to note. Different states will have different requirements of what goes onto your DMV-reported information versus other states.

Outside of the sensitive items around your ID (social security number, birth date, etc.) the main changes that occur to your DAC will be from past, current, and even potential employing carriers.

A helpful tidbit – check the previous job section of your DAC report because even if you quit as opposed to being fired, the previous employer may still have listed you as “ineligible for rehire”.

Why Is My DAC Report Important?

Simply put? Because the next carrier you apply to will more than likely be reviewing your DAC report before moving forward in the hiring process. Outside of some smaller carriers that might not have the resources to review your DAC report, anybody that is a mid to national-size trucking company will see it.

Most carriers will look at the report to verify that you match everything they need from an insurance perspective. But it is also a great way for them to verify that you’ve been truthful on your job application and the information you supply to them.

The importance of your DAC report is a big point of contention with many drivers as their industry is one of the few with such a detailed history of their employment history. If trucking is going to be your career, you will need make yourself comfortable with the fact that it is just part of the job. Arm yourself with the knowledge to keep your DAC clean and avoid companies rumored to use a DAC report as leverage against your career.